Executive Administrative Support Specialist
Date: Sep 29, 2025
Location:
Overland Park, KS, US
Company: Black & Veatch Family of Companies
Together, we own our company, our future, and our shared success.
As an employee-owned company, our people are Black & Veatch. We put them at the center of everything we do and empower them to grow, explore new possibilities and use their diverse talents and perspectives to solve humanity's biggest challenges in an ever-evolving world. With over 100 years of innovation in sustainable infrastructure and our expertise in engineering, procurement, consulting and construction, together we are building a world of difference.
Company : Black & Veatch Corporation
Req Id : 111365
Opportunity Type : Staff
Relocation eligible : No
Full time/Part time : Full-Time
Project Only Hire : No
Visa Sponsorship Available: No
Why Black and Veatch
Black & Veatch allows you to lend your talent and perspective to humanity's biggest challenges in a flexible environment where you are empowered to grow and explore new possibilities. We offer competitive compensation; 401K match and benefits that start day 1.
At Black & Veatch, you own your career with purpose and meaning. You are empowered to grow and explore new possibilities at every step of your career journey. Bring your big ideas knowing you are safe to be who you are and speak up with concerns or questions and put your diverse talents and perspectives to use.
The Opportunity
The Executive Support role will be modeled on the existing Executive Administrative Assistant position, with added emphasis on automation and innovation. This role will report directly to the CEO Chief of Staff. It will work in close collaboration with the CEO Executive Administrative Assistant to ensure seamless support and coverage.
The Team
Black & Veatch's Business Enablement consists of critical groups that help enable the organizations people, projects, and businesses to be as successful as possible. Functions in this group include Digital & Information Technology, Global Finance, Global Human Resources, Legal, Risk Management, and Government Affairs and Real Estate and Building Services.
Key Responsibilities
Organizing and prioritizing administrative workflows for the Chief of Staff
Managing calendars, meetings, travel arrangements, and international documentation
Screening and responding to communications on behalf of executives
Preparing reports, presentations, and comms aligned with executive tone and priorities
Supporting expense reporting, invoice tracking, and document management
Acting as a delegate in assigned areas and serving as a backup to the CEO Executive Admin
Researching, analyzing, and summarizing information for decision-making
Supporting policy development and internal communications
Identifying and implementing AI tools to automate repetitive tasks such as:
Document generation and formatting
Meeting scheduling and follow-ups
Email triage and response drafting
Data entry and report generation
Serving as a resource for troubleshooting and resolving operational issues
Contributing to department and company-wide initiatives
Management Responsibilities
Acts in capacity of a "lead person." Does not have management responsibility for the people to whom they provide work direction.
Minimum Qualifications
Advanced spreadsheet and word processing skills needed
All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations.
Preferred Qualifications
Bachelor's degree in Business Administration or a related field preferred.
Minimum of 3-5 years of experience in an administrative or executive support role
Proven experience in an administrative or executive support role, preferably within a fast-paced or HR environment.
Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities effectively.
Strong communication and interpersonal skills, capable of interacting with executives and team members at all levels.
High level of professionalism and confidentiality.
Flexibility and agility in tasks, assignments and workload.
Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Attention to detail and a high level of accuracy in all tasks.
Ability to handle sensitive and confidential information with discretion.
Flexibility and adaptability to respond to changing demands and priorities.
Proficiency in Concur travel system and employee timekeeping systems.
Ability to create slide decks and executive presentations in Powerpoint or Word.
Work Environment/Physical Demands
Hybrid or flexible work options may be offered after the first 90 days of employment based upon manager discretion, job performance and work assignments.
Normal office environment. Extended periods of monitor viewing. Stooping, crouching, talking, grasping, hearing, keyboard input, turning pages, typing and writing. Ability to exert up to 10 pounds of force occasionally or a negligible amount of force frequently or constantly to lift, carry, push, pull, or move objects. Work involves sitting for extended periods of time.
Salary Plan
ADO: Administrative Services
Job Grade
015
Black & Veatch endeavors to makeaccessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process because of a disability, please contact the Employee Relations Department at +1-913-359-1622 or via our. This contact information is for disability accommodation requests only; you may not use this contact information to inquire about the status of applications. General inquiries about the status of applications will not be returned.
Black & Veatch is committed to being an employer of choice by creating a valuable work experience that keeps our people engaged, productive, safe and healthy.
Our comprehensive benefits portfolio is a key component of this commitment and offers an array of health care benefits including but not limited to medical, dental and vision insurances along with disability and a robust wellness program.
To support a healthy work-life balance, we offer flexible work schedules, paid vacation and holiday time, sick time, and dependent sick time.
A variety of additional benefits are available to our professionals, including a company-matched 401k plan, adoption reimbursement, tuition reimbursement, vendor discounts, an employment referral program, AD&D insurance, pre-taxed accounts, voluntary legal plan and the B&V Credit Union. Professionals may also be eligible for a performance-based bonus program.
We are proud to be a 100 percent ESOP-owned company. As employee-owners, our professionals are empowered to drive not only their personal growth, but the company's long-term achievements - and they share in the financial rewards of the success through stock ownership.
By valuing diverse voices and perspectives, we cultivate an authentically inclusive environment for professionals and are able to provide innovative and effective solutions for clients.
BVH, Inc., its subsidiaries and its affiliated companies, complies with all Equal Employment Opportunity (EEO) laws and regulations. Black & Veatch does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.
For our EEO Policy Statement, please click.
Notice to External Search Firms : Black & Veatch does not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Black & Veatch Talent Acquisition engages with search firms directly for hiring needs.
Nearest Major Market: Olathe
Nearest Secondary Market: Kansas City
Job Segment: Engineer, Engineering
